Keeping Records
The online tool keeps copies of all versions
of a paper and of the correspondence between yourself and the
author.
However, when drafting the preliminary decision
letter, it is good to do this locally and then cut and paste
your input into the template provided. You may also want to
save a copy of the edited template. The reason is that sometimes
preliminary decisions are not approved. In this case, the draft
letter is not kept by the tool.
Letterhead
Using the online tool, the main form of correspondence
is via email. In the signature of the email, you should indicate
that you are an Editor of the IEEE Transactions
on Vehicular Technology.
Security
It is important that we protect information
during the review process. As the process is conducted using
an online peer review tool, the following guidelines are recommended.
If you leave the office while still logged onto
the tool, it is recommended that you either use a screen saver
with password protection or lock your office.
After finishing using the tool, it is recommended
that you exit the tool and ensure that others cannot use the
tool should you leave your computer unattended. For example,
you can erase the history of your web browser, so that the
browser cannot be used later to return to the tool without
logging in.
